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Chapter1.Publicregisters
Irrespectiveofthetypologyofpublicregisters,twobasicmodelsoforganisation
ofpublicregisterscanbedistinguished,occurringduetothedifferentmethodsof
collectionandmaintenanceofinformationabouttheregister,theseare:
1.amodelforthecollection,indexingandstorageofdocumentsoriginating
fromoutside;
2.amodelinwhichtheinformationcontainedinthedossierisprocessed
andspecificinformationisenteredintheregisteronthebasisofthe
documentssubmitted.23
Themodelbasedonthecollectionofdocumentsappliestheconceptof
notification(notificationregisters).However,itshouldbeborneinmindthat
notificationisinfacttheofficialcommunicationofacertainpieceofinformation
fromthesendertotheaddressee,whereastheseregistersonlyactasan
intermediaryandwhattheycollectaredocumentsconfirmingtheexistenceof
certainfactsortheperformanceoflegalactsbyothers.Furthermore,notification
asanofficialcommunicationmayleadbothtotheregistrationofadocumentin
aflregisterofdocuments”andtoanentrybeingmadeintheregisterintheusual
way.24
Thereisalsoasolutioncombiningtheelementsofentryanddepositof
adocument(notification).Thesearetheso-calledtranscriptionregisters.Their
maintenanceconsistsinmakinganentryintheregisterbooks,wherethesubject
oftheentryisthefullcontentofthedocumentsubmittedtotheregistration
authority.Theauthoritymaynotcorrectormodifythetransferredcontent,
itsroleislimitedonlytopublicdisclosureoftheactmadebyotherpersons.In
Poland,thisiscurrentlyappliedinmaritalstatusregisters,wheretranscriptionis
theenteringintotheregisterofthecontentofaforeigncopyofamaritalstatus
registerrecord.25
Themostcommonpracticeistocombinebothmethodsofrecording
dataintheregister:makingentriesandacceptingdocumentsintotheregister
files,whileassumingthattheircontentisnotthesubjectoftheentry,andthe
registrationauthoritykeepstheminthefilesduetotheprincipleofopenness.26
ForbothPrussianandGermanregisters,wewillprimarilyencounteramixed
modelofkeepingregisters.Inalloftheregistersinquestion,thebasisforentry
wasandisessentiallydocumentsordeclarationssubmittedtotheregistration
23Ibidem,p.56.
24Ibidem,p.57.
25Ibidem,p.61.
26Ibidem,p.60.
22